Supplier Notification
How will your agency notify suppliers in the event of a disaster? Your Plan should include or consider:
- What if you need to stop deliveries or have them sent to another location? Gather contact information, including telephone numbers, addresses, e-mail addresses, etc., on your agency´s suppliers. You may need this information even if you can´t access your building(s).
- Does your agency have price agreements or pre-arranged contracts through DAS State Services Division (SSD)? If so, DAS SSD may be able to assist your agency notify these suppliers in the event of a disaster.
- Who are your routine suppliers? Bring them into your plan. These vendors may be able to assist you plan for the equipment, supplies, and fixtures you will need to recover from a disaster. The vendor may want to make your agency’s plan a part of their business resumption plan. If your agency’s vendors are not informed about your potential needs in the event of a disaster, they may not be fully prepared to respond.
- What if your routine local suppliers or transportation services are also affected by the disaster? Your plan should include provisions for obtaining equipment, fixtures, and supplies from other areas and/or alternative means of transportation.
- What about your incoming mail and telephone calls? Remember to contact telephone companies and postal services to transfer calls and mail to your agency’s alternate location(s).